300 LAPTOP POLICY


300 LAPTOP POLICY


301 GENERAL PROVISIONS

301.1 Scope:

This Policy applies to laptop use and requests for use by Catholic Center employees.

301.2 Purpose:

This Policy provides guidelines for users to request, obtain, and use a laptop.

301.3 Procurement:

The Division of Information Technology approves and procures all Archdiocesan hardware and software technology purchases.

301.4 Enforcement:

The Director of Information Technology shall enforce this Policy.  Any employee found to have violated this Policy may be subject to disciplinary action, up to and including termination of employment.


302 LAPTOP ELIGIBILITY AND REQUESTS

302.1 Approval for Assignment of Laptop:

An employee must obtain approval from the employee’s supervisor and Executive Director before submitting a request for assignment of a laptop to the Division of Information Technology.

302.2 Laptop Request Form:

All laptop requests must be made through an IT Laptop Request Form, available here.

302.3 Eligibility for Assigned Laptop:

Only employees whose job functions require significant use of computer and/or software products licensed to the Archdiocese while outside of the Catholic Center are eligible to be assigned a laptop computer

302.4 Unassigned Loaner Laptops:

The Archdiocese maintains a pool of “Loaner Laptops” available to meet the needs of employees who require computing outside the Catholic Center on a sporadic, infrequent, or inconsistent basis.

Procedure:

An employee may request a loaner laptop by sending an email request to the Helpdesk (*Helpdesk).


303 RULES AND RESTRICTIONS FOR LAPTOP USE

303.1 Ownership:

All Archdiocesan procured computer software and hardware systems and equipment, including laptop computers, are the sole property of the Archdiocese.

303.2 Unapproved Software:

Employees may only install approved software on Archdiocesan laptops.

303.3 Connecting Assigned Laptop to the Network:

Employees with assigned laptops must regularly (at least every 2 weeks) connect to the Archdiocesan network from within the Catholic Center to obtain the latest software updates, including operating system patches and virus updates.

303.4 VPN Connections:

Employees who are assigned laptops are not automatically eligible for Virtual Private Network connections to the Archdiocesan network.  Employees seeking this enhanced laptop service must complete a VPN request form in accordance with the VPN Policy, available here.

303.5 Compliance with Computer Use and Internet Policy:

Laptop users must read and follow the Division of Information Technology’s Computer Use and Internet Policy, available here.  

303.6 Laptop Security and Usage Guidelines:

Laptop users must read and follow the Division of Information Technology’s Laptop Security Awareness and Usage Guidelines, available here.

303.7 Home/Personnel Laptop:

Due to licensing agreement limitations, the Division of Information Technology may not install business software on home/personnel computers (i.e., that are not owned by the Archdiocese).

303.8 Connecting Home/Personnel Laptop to Archdiocesan Network:

Employees may not connect their own personal laptop to the Archdiocesan computer network.