100 COMPUTER USE AND INTERNET POLICY

POLICIES: IT — COMPUTER USE AND INTERNET POLICY

100 COMPUTER USE AND INTERNET POLICY

The Internet is an important resource for the Archdiocese to provide better, cheaper, and faster services.  The Archdiocese will creatively use the Internet to improve services and contribute broadly to the mission of the Church. The connection to the Internet and related services, communication channels, and computing tools provided by the Archdiocese (the “Internet Services”) exist to facilitate the official work of the Archdiocese.

The Internet Services are provided for employees and authorized persons affiliated with the Archdiocese for the efficient exchange of information and the completion of assigned responsibilities consistent with the mission of the Archdiocese. The use of the Internet Services by any employee or other person authorized by the Archdiocese (the “Users”) must be consistent with this Policy (including all security and confidentiality provisions set forth herein) and any other Archdiocesan conduct policy, including the Code of Conduct and Harassment policy.


101 GENERAL PROVISIONS

101.1 Purpose:

This Policy provides principles for acceptable and unacceptable use of the internet.

101.2 Scope:

This Policy is intended to be illustrative of the range of acceptable and unacceptable uses of the internet and is not necessarily exhaustive.

101.3 Questions and Reports Regarding Use:

Questions about whether a specific use is acceptable and reports of unacceptable use should be directed to the user’s supervisor, Division Director, or the Director of Information Technology.

101.4 Review of Alleged Violations:

Alleged violations of this Policy will be reviewed on a case-by-case basis by the user’s Division Director, the Director of Information Technology, and Human Resources (where the employee is subject to discipline for the violation).

101.5 Enforcement:

Any employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.

101.6 Assumption of Risk:

Use of the Internet Services is at the user’s risk.  The Archdiocese makes no warranties, express or implied, with regard to information or software obtained from the Internet Services and will not be responsible for any damages caused by use of the Internet Services, including any loss of data, delays, or service interruptions caused by any actions, omissions, negligence, or errors by the Archdiocese.

101.7 Computer Access Disclosure Statement:

Users given access to the Internet Services shall review and sign the Computer Access Disclosure Statement, available here.


102 PRINCIPALS OF ACCEPTABLE USE

102.1 Compliance with Principles of Acceptable Use:

Archdiocesan Internet and computing system shall comply with the following principles of acceptable use.

102.2 Privacy:

Users shall respect the privacy of other users.  Excluding information stored on shared drives, users may not intentionally seek information, files, or data stored on other users’ computers, except where necessary to complete the users’ duties or where authorization has been obtained.

102.3 Copyright Laws:

Users shall respect copyright and license agreements for software, digital artwork, and other forms of electronic data and shall comply with all applicable copyright and trademark laws.

102.4 Protection of Data:

Users shall protect personally identifiable information, proprietary and financial information, educational records, human resources and benefits information, and other confidential data from unauthorized use or disclosure, as required by state and federal laws and Archdiocesan policies.

102.5 Respect for Computing Systems:

Users shall respect the integrity of computing systems, and shall not use or develop programs that harass other users or that  infiltrate, damage or alter computing systems or equipment.

102.6 Business Purposes:

Users shall use the Internet Services and computing equipment for business purposes and to assist in the performance of job duties and responsibilities. Users shall limit personal use of the Internet.

102.7 Security:

Users shall safeguard accounts and passwords by keeping password information private and reporting any observed or suspected security violations.


103 UNACCEPTABLE USES

103.1 Unacceptable Uses Forbidden:

Users shall not use Internet Services for activities unrelated to the mission of the Archdiocese, which includes the following unacceptable uses.

103.2 Illegal Purposes or Activities:

Users shall not use Internet Services for any illegal purpose.  The Archdiocese will report any illegal use of the Internet Services to law enforcement authorities (including any messages relating to or in support of illegal activities).

103.3 Inappropriate Materials:

Users shall not use the Internet Services to transmit, receive, or access any threatening, libelous, defamatory, sexual, obscene, or harassing materials or correspondence.

103.4 Unauthorized Distribution:

Users shall not use Internet Services for the unauthorized distribution or publication of Archdiocesan data or information (in particular any proprietary or confidential information).

103.5 Private Purposes:

Users shall not use the Internet Services for personal gain or private purposes unrelated to their Archdiocesan duties, whether for-profit or not, such as private advertising or marketing activities.

103.6 Political Causes:

Users shall not use the Internet Services in support of political causes.

103.7 Consistency with Catholic Religious Beliefs:

Users shall not use the Internet Services to advocate religious beliefs or practices contrary to Roman Catholic teaching or doctrine.

103.8 Representing Private Opinions as those of the Archdiocese:

Users of Internet Services shall not represent that their personal opinions or views represent those of the Archdiocese, and must ensure that no actions or inactions by users cause third-parties to be confused regarding whether an opinion is that of the Archdiocese.

103.9 Virus Protection:

Users shall not use the Internet Services to download software or electronic files without reasonable virus protection measures in place.

103.10 Interference with Operations:

Users shall not use the Internet Services to interfere with or disrupt other users, services, or equipment, or to interfere with the normal operation of any Archdiocesan Internet Services.


104 ARCHDIOCESAN RIGHTS

104.1 Right to Access Email Messages and Computer Files:

The Archdiocese reserves the right to access and review all electronic mail messages and accounts transmitted or maintained on the Archdiocese’s Internet Services and any and all computer files stored on Archdiocesan-owned equipment.  Pursuant to the Electronic Communications Privacy Act of 1986 (18 USC § 2510 et seq.), notice is hereby given that there are NO services provided by this system for sending or receiving private or confidential electronic communications.

104.2 Right to Monitor Network Use:

The Archdiocese reserves the right to monitor and log network use and file server space use by users of the Internet Services (users are responsible for complying with all file server space allotments).

104.3 Right to Remove User:

The Archdiocese reserves the right to remove any user’s account access to the Internet Services.

104.4 Right to Change Policy:

The Archdiocese reserves the right to change its Computer Use and Internet Policy (and any other policies related to its Internet Services) at any time.