In order to be in compliance with A Statement of Policy for the Protection of Children & Youth, the following documents should be placed in the personnel file of the employee or volunteer:
Volunteer who has substantial contact with children file*
The files are to be kept in a confidential, safe and secure location with controlled access, such as in a locked file cabinet. Files may be reviewed by the appropriate supervisory personnel, but may not be copied or removed from the offices where they are maintained.
*Note: Other documentation not directly related to this policy may also be required for files.