Ordinary and Extraordinary Maintenance

Policies & Procedures for New Construction, Renovation and Capital Maintenance Projects


Ordinary Maintenance
The Parish and School operating budgets shall make provision for the performance of routine repairs and maintenance. Budgets shall include all labor, materials, supplies and maintenance contracts. The objective shall be to budget sufficient funds to operate the facilities at an acceptable level and to prevent an accumulation of deferred maintenance work.

Extraordinary Repairs And Replacements
These costs shall be budgeted separately each year. They cover major elements of the facility and are usually beyond the scope of the maintenance staff or committee (e.g., a new roof, replacement of HVAC equipment, windows, roads, parking lots, etc.), or repairs that change the appearance of the structure. Conformance to building and fire codes generally falls within this definition. The DFM shall coordinate and provide appropriate consultants for inspection or evaluation.