All Archdiocesan employees and the employees of any parish or school shall comply with the Archdiocesan Code of Conduct, available here.
All Archdiocesan employees and the employees of any parish or school shall comply with the Archdiocesan Statement of Policy for Child and Youth Protection, including all procedures for the hiring, screening, and training of employees. A copy of the Statement of Policy is available here.
Before terminating any Archdiocesan employee or the employee of any parish or school, the terminating manager shall consult with the Division of Human Resources, regardless of whether the employee is a contract or at-will employee and regardless of whether the employee is benefit eligible or not.
A) The terminating manager shall contact the Division of Human Resources.
B) Human Resources shall be consulted even if the employee’s contract calls for consultation with another Archdiocesan representative (for instance, if consultation with the Superintendent of Catholic Schools is required by the contract of a school employee).
C) Human Resources will contact Archdiocesan Legal Counsel as appropriate and will help to ensure that the contemplated termination is handled appropriately.
Every parish and school supervisor is responsible for maintaining an updated personnel file for every employee, including: personal information (e.g., address, telephone number, marital status, beneficiaries, resume, etc.), income tax information, performance evaluations, employment actions (e.g., promotions, transfers, disciplinary actions, awards, etc.), and position-specific information (e.g., job description, completion of required training, etc.).
Central Services personnel files are maintained by the Division of Human Resources.
A) Personnel files should be updated regularly and kept in a secure, private location.
B) Any health information or medical records (including FMLA forms, return to work slips, requests for accommodation, etc.) provided by an employee should be maintained in a separate, confidential file under lock and key.
C) Personnel files are the property of the Archdiocese or parish/school.
D) Benefits information, background checks, form I-9s, and authorizations to work ordinarily should be maintained in a separate file, in a secure, private location.
Principals of Catholic Schools in the Archdiocese of Baltimore shall comply with all hiring policies set forth by the Archdiocese and the Department of Catholic Schools.
All employees of the Archdiocese, except those with written contracts of employment stating otherwise, are at-will employees.
The prior approval of the Division Director and Executive Director, in consultation with Human Resources, is required for all terminations.
Terminations are ordinarily reserved for:
Unsatisfactory Job Performance.
Failure to comply with Archdiocesan policy.
Excessive or unreasonable absenteeism or lateness.
Use, possession or dispensing of illegal substances.
Misappropriation or misuse of Archdiocesan funds.
Falsification of work records or other Archdiocesan records.
Conviction of a crime or misdemeanor involving moral turpitude or that would otherwise negatively reflect on an employee’s ability to perform his/her position.
Behavior violating the official teachings of the Catholic Church as interpreted in the sole judgment of the Roman Catholic Archbishop.
An employee also may be terminated for other reasons in the discretion of the Archdiocese and Human Resources.
To resign in good standing, employees shall give written notice to their supervisor no less than two (2) weeks prior to the effective date of resignation, unless a longer period has been previously established by the Executive Director or by contract.
Employees may be terminated because of lack of work or funds, or abolishment of positions due to organizational or program changes.
In determining which employee(s) to lay off, the over-riding consideration shall be the accomplishment of the Archdiocesan Mission.
Terminated employees shall ordinarily have an exit interview with Human Resources prior to the date of termination.