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Phase VII - Completion & Closeout

Policies & Procedures for New Construction, Renovations and Maintenance Projects

Final inspection is to be conducted jointly with the Design Team, PM, Pastor and Parish Representative.

Final payment to the Contractor will be made upon 100 percent completion of all punch list work including: punch list items; submission by the General Contractor and all subcontractors the Release of Liens, the Consent of Surety to Reduction in Retainage, and Consent of Surety of Final Payment; submission of record drawings to the Design Team and completion of any other requirements of the contract documents.

Final payment to the Architect is to be made following completion of all aspects of the project by the Contractor as described above, submission of record documents to the Parish and, one electronic copy and completed final Project Cost Data Form to the DFM.

Record Documents must be provided for all Category I, III and IV projects. Final as-built drawings shall be provided by the various design consultants per the terms of their contract. The Consultants shall continuously maintain and provide these documents to the Parish and DFM as a part of their basic services. The as-built drawings shall be provided in hardcopy and electronic form. The electronic form of the documents shall be in the format of AutoCAD *.dxf files compatible with AutocadLite software applications per AOB instructions. All cross-referenced files and blocks shall be bound thereto and all files purged of unused layers and objects.

Drawing Execution shall conform to The U.S. National CAD Standard Version 2 for Layering, Drafting, Schedules, Organization, Symbols, Referencing, Terms, and Code Conventions.